Microsoft Excel is a spreadsheet program used to record and analyze numerical and statistical data. Microsoft Excel provides multiple features to perform various operations like calculations, pivot tables, graph tools, macro programming, etc. It is compatible with multiple OS like Windows, macOS, Android and iOS. Microsoft Excel is a software program included in the Microsoft Office suite. It is used to create spreadsheets, which are documents in which data is laid out in rows and columns — like a big table. Due to its extreme versatility and power, Excel has become one of the most-used software programs in the business world since its launch in 1985. A Microsoft Excel spreadsheet can contain up to 512 different fonts, and a single cell can contain up to 32,767 characters. The number of rows and columns has increased with the evolution of the versions and since 2007 a spreadsheet contains 1,048,576 rows or lines and 16,384 columns; which gives a total of 17,179,869,184 cells.
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As a topmost spreadsheet application on this planet, Microsoft Excel has a lot of benefits for anyone who knows how to use it.
And if you are one of those people who we want to learn it and wondering how this can help you in your work, when I have listed the top ten benefits of Microsoft Excel here.
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10 Benefits of Microsoft Excel
- Best way to store data
- You can perform calculations
- All the tools for data analysis
- Easy to data visualizations with charts
- You can print reports easily
- So many free templates to use
- You can code to automate
- Transform and clean data
- Store data with millions of rows
- You can work with Excel online + mobile app
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1. Best way to store data
Even if you don’t use any of the options or any tool which Excel offers you, it is the best way to store data. Why I’m saying this because Excel is a kind of application that is used by millions of people.
So, when you store data in Excel and then share it with others,they can access that it easily.
2. You can perform calculations
What makes Excel the best spreadsheet application on theplanet is its ability to perform calculations. In Excel, you have a completelist of functions (Top 100)that you can use for the calculations.
Basically, an Excel function is a predefined formula that returns a specific result based on the values you specify.
But apart from that, you can also create your own formulas by combining two or more functions or just by performing calculations using operators.
Some Formula Examples:
3. All the tools for data analysis
The core motive of having data is to analyze and to getinsights out of it. The good news is Excel has some of the most powerful toolsto analyze data.
Imagine you have data with thousands of rows, you can insert a pivot table out of that data and create a summary table.
Some of the things you can do with pivot tables to analyze data:
4. Easy to data visualizations with charts
In Excel, you have all those options to create charts andpresent your data in a visual way.
All those major types of charts that you need to use to present your data are already there and you can insert them with a single click.
If you go to the Insert Tab, in the charts group, you can findall the charts which you can insert.
Not just that, there’s also a button called recommendedcharts that you can use to let Microsoft Excel recommend you the best possiblechart to use for the data you have in your worksheet.
And if you think that you need something other than the default charts you have the option to create advanced charts using some specific methods.
Here we have a list of top 10 ADVANCEDEXCEL CHARTS that you can use in Excel.
And you can also create in-cell charts to make your data easily understandable for anyone.
5. You can print reports easily
Even if you are a person who likes to save trees but therecould be a point where you need to print reports to share with others or presentit to someone.
Well, Excel allows you to print with a lot of customizationwhere you can change the margin, paper size, orientation, etc.
There’s a whole bunch of options that you can use for pagesetup before printing a report.
6. So many free templates to use
One of the most popular things about Excel is you can createdashboards and templates.
There’s a whole bunch of free templates that you can download and use.
Free Excel Templates to Start with
7. You can code to automate
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Microsoft Office has its own coding language which is calledVBA (visual basic for applications) and it allows you to write code for almostall the activities that you perform manually in Excel.
You can automate all kinds of activities from simple (make atext bold) to complex (insert a pivottable) using a VBA code.
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Start Learning VBA
Once you learn the basics of VBA, you can also create a custom function by writing code.
8. Transform and clean data
If you are one of those people who work with data a lot oryou know someone who works, there are a lot of situations where you need todeal with messy data which you need to clean before you use it.
The process of cleaning and transforming data takes a bigchunk of your time and it can be a tedious process.
For this, Microsoft has introduced the power query which is a data transformation and cleaning engine well you can load data from multiple sources, transform it, and then load it back to the worksheet.
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What makes power query such a powerful tool? Check out this complete POWER QUERY guide tounderstand.
9. Store data with millions of rows
Well, there is no limit to data, but Excel has a limit in terms of rows and columns.
So that’s why Microsoft came up with Power Pivot where youcan store data with millions of rows and then you can perform calculations withinPower Pivot.
See this (Power Pivot – Overview and Learning)
10. You can work with Excel online + mobile app
As most of the companies these days are moving to the cloud and Microsoft Excel has its own web version. It has so many features, like functions, pivot tables, and pivot charts just like the desktop app.
And recently Microsoft has launched its all-in-one office app that you can use to work on spreadsheets mobile as well.
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Microsoft Excel is a spreadsheet program included in the Microsoft Office suite of applications. Spreadsheets will provide you with the values arranged in rows and columns that can be changed mathematically using both basic and complex arithmetic operations. In addition to the standard spreadsheet features, Excel offers programming support via Microsoft's Visual Basic for Applications (VBA), the ability to access data from external sources via Microsoft’s Dynamic Data Exchange (DDE). Microsoft Excel is an Electronic Spreadsheet Computer Program.
Microsoft Excel was first released for Macintosh systems in the year 1985, followed by the first Windows version in 1987. Check the list to know about the Excel releases for Windows:
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Excel 2.0 (1987)
Excel 3.0 (1990)
Excel 4.0 (1992) - Included in Microsoft Office 3.0
Excel 5.0 (1993) - Included in Microsoft Office 4.0
Excel 95 (1995) - Included in Microsoft Office 95
Excel 97 (1997) - Included in Microsoft Office 97
Excel 2000 (2000) - Included in Microsoft Office 2000
Excel 2002 (2002) - Included in Microsoft Office XP
Excel 2003 (2003) - Included in Microsoft Office 2003
Excel 2007 (2007) - Included in Microsoft Office 2007
Excel 2010 (2010) - Included in Microsoft Office 2010
Excel 2013 (2013) - Included in Microsoft Office 2013